Contents

Instructions – Please read then delete	2

1. Save as template	2

2. Examples of styles	2

Heading 1	2

Heading 2	2

1.	Numbered heading 1 option	2

1.1	Numbered heading 2	2

2.	Numbered Heading	2

3. Theme colours	3

4. Using Styles / Quick Styles	4

5. Use numbered headings	5

4. Creating tables	6

7. Contents page	8

8. Troubleshooting issues in the TOC and Headings	8

Instructions – Please read then delete

1. Save as template

Always save this document as a template (.dotx).

Save the template as .dotx. Then to create a new document, double click on template to create a new document, name and save as required. Never save the template as a standard word document as you are likely to corrupt the template.

2. Examples of styles

Heading options include auto-numbered headings and unnumbered headings

Heading 1

Heading 2

Heading 3

Numbered heading 1 option

Numbered heading 2

Numbered heading 3

Normal text should always precede any bullet list.

Bullet list

Bullet list

Text

Text.

Numbered list – select ‘Numbered List’ from styles

First level

Second level

Dashes

Dashes

Second level

First level next numbering

Second level

3. Theme colours

The template you use should have colours that align to the UNEP corporate colours. To check, click on the colour option for text and ensure your colour palette is the same as that shown below.

If not available, you may need to save the Microsoft ‘Theme’ provided in the ‘Branding’ section of the UNEP Intranet Site. Save the theme in a location that is easy to find on your device.

From the Design ribbon click on the Themes drop down menu and scroll to the bottom of the menu.

Click on ‘Browse for Themes’

Navigate to where you saved the theme, select it and Open.

Still on the Design ribbon, select the ‘Colors’ drop down menu and ensure the ‘UNEP-Corporate-Draft-091220’ option is selected.

4. Using Styles / Quick Styles

The current UNEP styles are available in the Styles gallery.

When you click on the arrow at the bottom right you will have access to more styles.

For a consistent look and feel to UNEP documents, the available styles should always be used.

5. Use numbered headings

There are two ways to correctly use and format numbered headings:

Select the style first:

On a blank line, select the numbered heading style from the Quick Styles menu and click your mouse on it.

You can then type your heading text

Adding the text first

Type your text first without adding numbers on a line that is just set as ‘Normal’ text

Then select the correct numbered style from the Quick Styles menu and click. Word will add the correct numbering and format style.

If the automatic numbering is incorrect, such as when you wish to restart at one or to continue numbering from previous, right click on the heading and select from one of the options available.

DO NOT type in a number in front of your heading text. This will encourage Word to make its own decisions regarding numbering and is likely to lead to a variety of formatting errors including automatic changes in the styles. These are hard to fix. If you want numbering in your headings, let the heading styles add these.

4. Creating tables

1. Insert tables

Insert you table: Insert / Table

2. Click on the table then on the Table Design tab on the Ribbon

3. Select one of the table designs at left that have the UNEP green.

4. Select ‘Table Heading’ from Styles to correctly format the heading row/column

5. Insert caption above table using References / Insert Caption

Table 1: Table caption always at the top and inserted using Reference – Insert Caption

Table header	Next heading
Table text

7. Contents page

The Table of Contents is currently set to 2 levels, that is, Heading 1 and Heading 2. To update with new headings right click on the TOC and select ‘Update entire table’.

8. Troubleshooting issues in the TOC and Headings

If you have accidentally set blank lines or text as a H1 or H2 your TOC will not display correctly. The quickest way to check and correct is to go to the ‘View’ tab in the Ribbon and then tick ‘Navigation Pane’.

You then have the option to review all Headings at a pane on the left.

If there is any text or blank spaces displaying in the Headings pane, both shown in the example below, this indicates text or blank spaces are incorrectly selected as a Heading Style.

Click on those sections from the heading pane and amend the formatting to the correct style.

Footnote reference: xxxx

Foot note